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Requisitions allow specific users to request items, then send those items to an aggregated line item list to be approved by a designated approver. These items can be consolidated into one or more orders and may qualify for quantity break pricing.

To use the Requisition functionality on your Optimizely <<product-name>> website, the following conditions must be true:

  • The **Allow Requisitions Setting** must be set to **YES**.

  • The Requisition Approver must be assigned the role of **Administrator** or **Buyer3**.

  • The Requisitioner must be assigned the role of **Requisitioner**.

  • The Requisitioner must have an assigned **Approver** who is either an Administrator or Buyer3.

For more information on User Roles and how to assign them to Users, see the section on User Roles.

## Requisition an item

Users assigned the **Requisitioner** role cannot "check out" and can only submit a requisition. Therefore, after adding items to their cart, they are given the option to click the **Submit Requisition** button rather than the **Checkout** button.

## Requisition editing and approval

Note

Requisition approvers do not receive a notification on the website nor an email when a requisition is submitted, so they must view their requisitions via the **My Account** menu. If Requisitions are enabled on a website, it is important that approvers know to monitor their requisitions.

The **Requisitions** screen displays all requisitions submitted by Requisitioner users for the currently selected Ship To.

To edit a requisition, the Requisition Approver can click **View Requisition**. This displays the requisition details and the ability to edit the quantity or remove the requisition. The Approver needs to click the **Approve** checkbox for each requisition, then click one of the two **Add to Cart** buttons, found above or below the list, to add the requisition to their cart.

After clicking **Add to Cart**, the order line notes are updated with the name of each Requisitioner and their respective quantities ordered.